UNFPA Nigeria NGO Job: Vacancy for IT Assistant
JOB DESCRIPTION – IT ASSOCIATE
POSITION INFORMATION – PROGRAMME ASSISTANT (DO)
JOB CODE TITLE: PROGRAMME ASSISTANT DO
REPORTS TO: HEAD OF DO
POSITION STATUS: SERVICE CONTRACT CURRENT GRADE: G5
APPROVED GRADE: G5 SERVICE CONTRACT
POSITION CLASSIFIED BY: OFFICE TYPOLOGY
CLASSIFICATION APPROVED BY: AD/DHRORGANIZATIONAL CONTEXT
Under the General supervision of the Head DO, the Programme Assistant (DO), supports the design, planning and management of the Country programme by providing administrative support to the Sub-Office in the delivery of quality services in Correspondence Management, Effective Administrative System, Asset Management, Maintenance of office space and utilities, Logistics and Store.
S/he is instrumental in facilitating programme/project implementation using and developing appropriate mechanisms and systems and ensuring compliance with established procedures.
S/he works closely with programme and project staff providing secretarial and administration support to programme implementation.
RESULTS-ORIENTED FUNCTIONAL STATEMENT (focusing on individual contribution, engagement, communities of interest and impact of action) :
Supports the evaluation of operational activities, establishing and implementing mechanisms to systematically assess the achievement of results, conducting field visits, participating in review meetings and evaluation missions and prepare regular inputs to status and progress reports. Facilitates analysis of factors affecting the achievement of results, recommends corrective actions and follow up on recommendations.
Ensure proper documentation and processing of approved Implementing Partners’ Annual Work Plan and quarterly FACE Forms, to relevant Officers and Output Managers for necessary action as provide support for related ATLAS functions.
Provides logistics and administrative support to the Sub-Office inclusive of coordinating review meetings / workshops/ events and other programmatic functions.
Contributes to the creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of Country office and drafting relevant materials for dissemination.
Ensures effective management of Sub-Office assets, maintaining updated inventory register and providing input to ATLAS Vendor Management Portal as well as Sub-Office store maintenance functions and all other related admin functions for the Sub-Office.
Undertake any other assignments as may be required by the Head of DO, Deputy Representative and Representative.
Developing people/fostering innovation and empowerment
Working in Teams
Communicating information and ideas/knowledge sharing
Integrity/commitment to mandate
Appropriate and transparent decision making
Results orientation and commitment to excellence
Self-management/emotional intelligence and conflict management/negotiating and resolving disagreements
Implementing management systems
Innovation and marketing of new approaches
Job knowledge/technical expertise
QUALIFICATION AND EXPERIENCE
Academic Requirements – Successful candidate must posses a Bachelor’s degree or Higher National Diploma in Secretarial Administration, Public Administration or related field.
A professional experience of 5 years in public or private sector.
Language and other Requirement:
Fluency in oral and written English language.
COMPUTER SKILLS: proficiency in current office software applications.
METHOD OF APPLICATION
Finance/Admin & IT Associates, and Programme Assistants
All applications should include functional e-mail addresses and mobile phone numbers, letter of application and detailed curriculum vitae (CV), attached as one file in MS WORD format only. Applications should be addressed to The UNFPA Resident Representative, Abuja and forwarded to e-mail addresses as detailed below, latest by 21st September, 2010.
IT ASSOCIATE – [email protected]
The subject line for applications should please clearly state the “Position” and “Location” for which the application is being made.
Please note that UNFPA will respond only to those applicants in whom it has a further interest. Kindly also note that ONLY applications sent by e-mail will be accepted.
Qualified women are encouraged to apply.
UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing date.
UNFPA – Because everyone counts
KINDLY NOTE THAT ONLY APPLICATIONS SENT BY E-MAIL WILL BE ACCEPTED.