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UNDP Job: Vacancy for Administrative / Programme Clerk, Abuja

UNDP Nigeria Job: Vacancy for Administrative / Programme Clerk, Abuja

Location : Abuja, NIGERIA

Additional Category: Management

Type of Contract: FTA Local

Languages Required : English

Starting Date : (date when the selected candidate is expected to start)11-May-2010

Duration of Initial Contract :1 year

Expected Duration of Assignment :1 year with possibility of yearly renewal

Duties and Responsibilities

  • Type materials and draft correspondence in conformity with UNAIDS templates and formats. Open, record and redirect mails and correspondences.
  • Inform and remind responsible staff to follow-up dates and deadlines for response and action.
  • Prepare daily and weekly agendas (appointments, meetings, events etc) for the UNAIDS office and for the UN Joint Team on AIDS.
  • Arrange travel for all UNAIDS staff, including travel and security request, liaising with the airline and making bookings, hotel reservations, arrangements for drivers and visas if necessary and follow-up after the travel (travel claim in conformity with UNAIDS procedures).
  • Provide secretarial and logistical support to UNAIDS supported meetings.
  • Maintain the working filing system for the office on regular basis. Manage and update UNAIDS contact directory.
  • Receive, asses and refer telephone and personal enquires to the appropriate staff for reply. Make appointments for the professional staff of the office, receive visitors.
  • Coordinate Drivers in scheduling pick and drop off of UNAIDS staff for meetings and travel.
  • Keep inventory of office consumables.
  • Place quarter requisition as directed to UNAIDS HQ for IEC materials.
  • Ensure that received IEC materials are disseminated to UN Agencies, Government partners, CSO, and other development partners.
  • Organize telephone conferences and videoconferences as required. Assist admin / finance as required.
  • Assist admin / finance as required


Corporate Competencies:

  • Demonstrates commitment to UNAIDS mission, vision and values
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning

  • Shares knowledge and experience
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

  • Ability to perform a variety of repetitive and routine tasks and duties related to arrangement of meetings, office and vehicle maintenance and general administration work.
  • Ability to review data, identify and adjust discrepancies
  • Ability to produce accurate and well documented records conforming to the required standard
  • Ability to handle a large volume of work possibly under time constraints
  • Good knowledge of administrative rules and regulations
  • Strong IT skills

Leadership and Self-Management

  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure

Required Skills and Experience


  • Secondary education.
  • First level degree would be desirable but not a requirement


  • 2 to 3 years of relevant administrative experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements:

  • Fluency in written and spoken english is essential.

Click Here to Apply Now

Deadline: 30 March 2010

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