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Action Against Hunger NGO Job Vacancies for Administration Coordinator

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Administration Coordinator Job Vacancies at Action Against Hunger International Humanitarian Organization

Location: Nigeria – Abuja

Job Objectives:

Objective 1: Mission’s Finance department is properly set-up and coordinated (with the temporary support of Finance & HR Coordinator)

Activities :

  • To set up and ensure proper financial management, in liaison with the Managing HQ and CD:
  • Collaborate intensively with all staff to ensure the most effective management of contracts
  • Collaborate intensively with all staff to efficiently forecast the budgetary needs of the mission
  • Producing monthly accounts using the accountancy program SAGA and methodology of AAH/USA
  • Controlling the expenses of the mission and strictly manage the funds of the mission’s donor contracts
  • Provision of updates on rate of expenditure of budgets
  • Controlling bank transfers, money withdrawal, ‘in country’ cash management, currency exchanges, etc
  • Security of the money in the premises and during transfers into and within the country ensuring that a minimum of cash remains in the bases and the mission in general
  • Coordinate with all staff to establish budgets (and budget amendments if necessary) for new proposals thereby requiring superior knowledge of donor policy and guidelines
  • Producing quarterly and final financial reports for donors (and follow-up of Structure budget as necessary)
  • Ensuring the correct filing of invoices of the mission’s accounts
  • Preparation of reports / information for Auditors (when necessary) and conduct internal audits of the mission itself
  • Communicate all expatriate advances to Headquarters and ensure that they have been properly encoded in the accountancy
  • Follow the mission’s payables and receivables to certify that the organization remains up-to-date
  • Create and implement a mission financial plan
  • To set up and ensure proper administrative management, in liaison with PM / Field Co / Tech Co / CD
  • Ensure adherence to the administrative and financial conditions of the Donor contracts
  • Remain up-to-date with any changes in donor requirements and to be the reference point for donor questions for the mission
  • Maintain relations (regarding administrative issues) with other NGOs / international organizations in country
  • Negotiation, drafting / checking, and signature, of contracts for renting / purchases / services
  • Contract management for all ongoing contracts
  • Registration of Organization – ensure adherence to ongoing requirements and procedures


Education / Specific Degrees / Special Skills :

  • Strong financial background (accountancy or financial management). Ability to analyze budgets and make financial forecasts.
  • Staff management experience and strong HR Management skills
  • Rigorous organizational (definition of priorities, delegation, training)
  • Good computer skills (Word, Excel, Accountancy packages, and system management)
  • Initiative and flexibility – and wider vision of further impact of the administrative issues
  • Ability to adapt, multitask and deal with stressful situations
  • Team player and good communication skills

Humanitarian field experience requested: YES

How to apply

Click here for more details and How to Apply

Reference Code: RW_8ELK57-23

Closing date: 17 Mar 2011

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